Required Qualifications: (as evidenced by an attached resume)
Juris doctor degree and basic experience editing, negotiating and administering agreements (e.g., material transfer agreements, non-disclosure agreements, license agreements, facilities-use agreements, permits and leases). In lieu of a JD degree, a Bachelor's Degree and two (2) years of full-time experience reviewing, editing, negotiating and administering contracts (e.g., material transfer agreements, non-disclosure agreements, license agreements, facilities-use agreements, permits and leases) may be considered. Knowledge of government, university or industry contracts, or the regulations governing such contracts. High proficiency with Microsoft Office, Google Apps.
Preferred Qualifications:
Three or more years of full-time experience involving reviewing, editing, negotiation and administration of contracts. Experience in negotiating the terms and conditions of government or New York State contracts, as well as administration thereof. Experience negotiating and/or editing industry-academic contracts or private-government contracts. Paralegal Certificate or Juris Doctorate. Experience in intellectual property (IP) docketing or administration. Two (2) years of full-time legal docketing experience. Experience with portfolio/docket management software (e.g., Minuet, Computer Packages Inc (CPi). Knowledge of government and/or university invention reporting (e.g., NIST/iEdison). Experience with university or government technology transfer.
Brief Description:
The Contracts and Intellectual Property Docketing Assistant (C&DA) will report to the Executive Director of Operations for Economic Development (Exec. Director) and work with Stony Brook University's (University) Intellectual Property Partners (IPP) and Economic Development Office (Econ. Dev.). Therefore, the C&DA will work in a team setting and have strong communication skills (verbal and written). The C&DA will have a two-part role including 1) assisting IPP in maintaining and processing IPP's intellectual property (IP) assets; and 2) assisting Econ. Dev.'s Contracts and Risk Management team in processing and tracking Econ. Dev. agreements (e.g., Material Transfer Agreements, Non-Disclosure Agreements, Facilities-Use Permits, and Commercial Agreements). This role will also engage with outside counsel, University and Research Foundation counsel, University faculty and staff, as well as Economic Development/IPP staff and leadership in a team setting to participate and assist in mission specific projects.
Duties:
Assist in maintaining and processing IPP's intellectual property assets as follows:
1. Intellectual Property Docketing:
2. Federal Compliance:
3. Assist Econ Dev.'s Contracts and Risk Management team in processing and tracking Econ. Dev.'s contracts in accordance with applicable Research Foundation, SUNY and University policies and procedures:
Departmental Project and Process Support: Continuously refine and improve operations related to the role, including business workflows, standard operating procedures, and information system practices related to docketing and contracts for Economic Development & IPP.
Other Duties: Support Executive Director, Econ Dev.'s Contracts and Risk Management team and IPP's mission(s) by carrying out other related duties as assigned and as appropriate to grade/rank.
Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).
NOTE: Telework eligibility will be discussed during the interview process.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit.
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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.