Position Summary

The Talent Acquisition Coordinator reports directly to the Director of Talent Acquisition to ensure smooth and efficient functioning for various divisions. Individual collaborates with Talent Acquisition Specialist(s) to ensure and accurate, timely, customer focused candidate onboarding experience. Individual will ensure compliance with hospital policy and procedures. Individual will exercise independent judgment in the resolution of human resource issues. May assist with special projects.

Duties of the Talent Acquisition Coordinator may include but are not limited to:

Onboarding and Candidate Selection:

• Assists with the new hire process of Classified Service (CSEA, PEF) and Unclassified Service (UUP, M/C) hospital employees.
• Assist when needed to coordinate candidate interviews, complete references, criminal background checks, and other verifications.
• Monitors and facilitates initial employment procedures: verification, pre-employment, and employee health screening.
• Coordinate start date check list for new employees, orientation, Employee Health & Wellness.
• Process new positions and employee information into systems used by the department.
• Work with the area responsible for the coordination of orientation to ensure smooth, customer focused service.
• Keep and maintain all employee documents in a clean orderly manner and provided scanning area with well organized, scan prepared documents.

• Maintains timely communication with applicants by phone, written correspondence, and personal contact from the initial contact through the onboarding process
• Communicates and works closely with various administrative Hospital/University offices regarding new hires.
• Manages all data using available software in relation to inquiries, applicants, interviews, and hires, and retrieves data whenever needed

Qualifications:

Required Qualifications

• Bachelor's degree
• At least 1 year of administrative experience
• At least 3 months of experience working in a HR department or handling HR duties
• Attention to detail

Preferred Qualifications

• Bachelor's degree in human resources, business management or other related field
• Prior recruiting/talent acquisition experience.
• Prior HR experience in a large, complex healthcare facility
• PeopleSoft, Kronos, Taleo, SUNY, NYSTEP experience

Special Notes: Resume/CV and cover letter should be included with the online application.

Posting Overview:  This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.  

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary. 
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. 
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:  

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 5 panel drug screen*
• Successfully complete a Background Check investigation.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. 

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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