About Us:

USM, a wholly owned subsidiary of EMCOR Group, Inc., is a leading provider of essential facilities maintenance services, including interior and exterior services and electrical, mechanical and plumbing services, to national and regional commercial customers that maintain multi-site portfolios across wide geographic areas. With its highly developed proprietary network of over 11,000 service partners, USM delivers consistent facilities maintenance services across a nationwide footprint for approximately 150 customers in over 80,000 locations in all 50 states, Puerto Rico, and Canada.

Job Title: Office Assistant

Job Summary: The Office Assistant will provide clerical assistance in daily operations for our Self Peform group. This position will be responsible for assisting with service scheduling and employee time tracking for payroll. Other duties include providing administrative support for recruiting and purchasing, as well as general assistance to Field Supervisors and other leadership as needed.

Essential Duties and Responsibilities:

Provide telephone coverage for all Self Perform staff

Assist in problem tracking and resolution.

Maintain/track employee time, vacation, safety and training logs.

Create/maintain office files and ensure that documentation is always accessible. Perform new vendor set up and assist with set up of new contracts. Maintain Document Management system.

Order monthly and ad hoc supplies and issue purchase orders as required. Assist in tracking POs and vendor invoices to minimize errors and backlog on Accounts Payable.

Assist with recruiting and onboarding

Assist with project tracking/special services and continuous improvement processes and maintain procedure documentation.

Other duties as assigned.

Qualifications:

High School Diploma or equivalent

Minimum two years of administrative and customer service experience

Must be bilingual (Spanish)

Must be proficient in Microsoft Outlook, Word, PowerPoint, and Excel

Good communication with and respect for co-workers, vendors, and clients.

Strong organizational and self-management skills.

Excellent interpersonal skills

Must be able to travel to customer sites in New York City as needed

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled