ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable

• Receive vendor invoices, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Match vendor invoices with Purchase Orders / Subcontracts.
• Route copies of invoices with issues to appropriate parties, follow-up in a couple of days to resolve open issues.
• Compile weekly payment files for review by CFO. Release payment to vendors / subcontractors per provided authorization.
• Work with Project Management to procure vendor / subcontractor invoicing that corresponds with the monthly value of work performed.
• Complete Certificates of Capital Improvement for Subcontractors.
• Organize and maintain A/P records.
• Close A/P cycle timely in order to help with monthly accounting closing.
• Assist with audits, both internal and external, by handling all accounts payable related requests.
• Obtain vendor / subcontract statements and reconcile open payables with their open receivable statements.

Collections

• Send out Accounts Receivable Statements monthly to all Customers
• Record information about financial status of customers and status of collection efforts.
• Relay to CFO any and all accounts that need to be written off to bad debt.
• Prepare documentation necessary to create the Credit or Debit Memo necessary to reconcile a customer account.
• Apply all cash receipts accordingly.
• Assist with monthly and quarterly accounting close and preparation of financial statements and reports.
• Escalate critical and/or sensitive issues to CFO and Controller with recommendation for resolution.

Job Billing / Analysis

• Compile Monthly Billing Reports and provide to Project Managers.
• Create / Update pencil requisitions to review with Project Managers.
• Send pencil requisitions to customers per their deadlines and actively follow-up on approval status. Communicate to Project Managers any variations in approved versus submitted billing.
• Send finalized bills to customers and enter invoicing into accounting software.
• Process approved change orders per customer requirements and project management approval.
• Interface Pending Project Management entries to Job Cost upon their reconciliation. Communicate any and all issues preventing this process to the Project Managers for resolution.