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Executive Assistant
New York, NY
Job Description
We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That's where you come in. With leading clients, diverse colleagues and offices in creative capitals , a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about, see what it's like toand explore recentandat. Join us to make an impact today!
This role at a glance:
This is an excellent opportunity to join NBBJNew Yorkas anExecutiveAssistant.This pivotal position requires a tenacious, energetic, intuitive, exceptionally intelligent individual with a passion for clear communication and organization. As the EA, you will represent the firm and its leaders in a professional, positive, thoughtful and uplifting way.
Our ideal candidate will have proven themselves able to thrive in a fast-paced environment through their organizational skills and ability to work within ambiguity and a rapidly changing environment. They will be comfortable working independently and be able to proactively manage an evolving workplace by prioritizing multiple projects while projecting grace and optimism under pressure.Most importantly, the successful candidate will display a passion for working in an administrative team to create a high-performance environment for the leadership of our firm.
In your new role, you will:
In your new role, you will:
- High level support to2 Partners and 2 Principals in the New York office
- Manage each Executive through a fast-paced daily schedule, ensuring they remain on-time and on-task
- Highly skilled with complex calendars through communication, prioritizing, and anticipating.
- Highly skilled at detailed expense reporting
- Manage complex international and domestic travel logistics
- Document key discussions and actions. Distill complex information to identify key issues
- Develop organizational graphics and visuals
- Track and manage multiple state license renewals and continuing education requirements
- Detailed expense reporting using Concur
What you will need to succeed:
- 7-10 years of experience as an EA at the Executive / C-suite level
- Highly skilled in Microsoft Office & Adobe Creative Suite
- Distance communication and meeting technology e.g., MS Teams, ZOOM and internet conferencing services
- Commitment to excellence in all activities, positive and discreet
- Familiarity with social networking in a business context
The annual base pay range for this role is anticipated to be between $70,000 and $100,000. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.
Why choose NBBJ?
We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.
- NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
- Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
- We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
- In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
- We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
- Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.
NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.
NBBJ does not accept unsolicited resumes or similar submissions from third party recruiters or employment agencies. Any unsolicited materials received by NBBJ from a source other than an individual candidate will be considered NBBJ property and NBBJ reserves the right to pursue and hire candidates referred to us without any financial obligation to the third party in question. If you are interested in becoming an approved NBBJ external recruiter, please contact a member of the NBBJ Talent Acquisition Team.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
7 to 10 years
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