• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $61,500.00 $85,950.00

Position Summary

Reporting to the Administrative Director of Education, the Administrative Coordinator is a professional responsible for the day-to-day administration of the educational programs and providing overall administrative support for trainees and students.

Responsibilities

• • Maintain trainees and alumni files and online databases for accreditation purposes (ACGME, GME Track, FREIDA, ABR) and post-graduate training verifications
  • Assists with the development and maintenance of trainees' schedules
  • Coordinates didactic and grand rounds lectures
  • Records and tracks trainees' conference attendance
  • Manage and maintain all information in MedHub including rotation schedules, conference attendance, evaluation distribution, goals and objectives, duty hours, etc.
  • Ensures trainees memberships for educational organizations are active and up to date
  • Processes all necessary paperwork for hospital and university appointments
  • Acts as liaison with regulatory agencies, Dean's Office, Immigration Office and GME
  • Coordinates in-service exams
  • Manages schedules, evaluations and goals and objectives in MedHub
  • Coordinates new trainee orientation
  • Organizes and coordinates all aspects of the recruitment process
  • Prepares and submits rank order list to the National Residency Matching Program (NRMP)
  • Prepares agendas, reports and minutes for PEC, CCC and other educational meetings
  • Coordinates educational activities including reserving conference rooms, ordering food, etc.
  • Coordinating medical students' educational programs
  • Work on special projects for the Program Director and/or Administrative Director
  • Additional duties as assigned.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience plus 3 years of related experience.

Preferred Qualifications

• Experience in medical and hospital education administration; experience with medhub and ERAS.

Other Requirements

• Proficient with Excel and Word.
• Ability to independently prioritize work.
• Exceptional organizational skills.
• Demonstrate initiative and ability to utilize resources effectively.
• Excellent communication skills (verbal, written, interpersonal).
• Excellent critical thinking and problem solving skills.
• This position entails working as part of a team, collaborating with other members of the team and cross-covering as needed.
• This role requires flexibility to arrive early or stay late as necessary to fulfill daily duties effectively.
• Must be available to attend and travel to at least one educational conference a year.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.