Convergint is looking for a full-time, enthusiastic, results-driven, and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Project Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.

* This Project Coordinator Supporting our upstate NY markets can sit out of either our Albany or our Syracuse offices! *

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability, and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

With 20 years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, service-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with "Our Training and Your Experience"

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.

• Assist with delivery and administration of multiple installation projects throughout their life cycle.
• Administer project setup in financial system, project management application.
• Document actions in project management application.
• Research, compile, process, and coordinate service/project data e.g. data entry, report generation, and metrics collection.
• Use the financial system to monitor the budget, actual project cost, and cost commitments.
• Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
• Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving, and preparation for project team use.
• Prepare Purchase Orders for materials and coordinate orders with purchasing department.
• Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of material in warehouse.
• Prepare service/project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
• Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.

What You'll Need

• Strong ability to work independently and as a team member.
• Excellent verbal, written, and interpersonal communication skills and ability to deal with a wide cross-section of people both internal and external to the business.
• Strong attention to detail.
• Excellent customer service skills and awareness for customer care/satisfaction.
• Strong computer skills - Word / Excel.
• Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
• Shows initiative engages in proactive behavior and looks for opportunities.
• Strong analytical skills necessary to resolve problems and look for solutions.
• Strong financial analytical skills including cost control.
• Strong ability to facilitate a collaborative working environment for customers and team members.
• Perform other duties and responsibilities as requested or required.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more...

Requirements:

Education: High School/GED or equivalent

Preferred Experience: (but not required):

• 1-3 years administrative support, office management or equivalent

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint to learn more about the company and the exciting opportunities available.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.