The Information Technology Division, led by the Laboratory Chief Information Officer, manages the centralized computing, information, and business systems infrastructure that underpins the Laboratory's world-class scientific experiments and facilities.

The Administrative Specialist to the Office of the CIO (OCIO) is a key member of the Information Technology team, having diverse, complex, and competing responsibilities in support of the senior ITD leadership team as well as the division.

As the primary point of contact for the OCIO, the incumbent will exercise professionalism, discretion, confidentiality, and prioritization in all responses and communications. Communications will be with a broad range of internal and external contacts, including but not limited to, the Department of Energy (DOE), Brookhaven Site Office (BHSO), Battelle, and other National Laboratories.

Essential Duties and Responsibilities:

• Provide executive-level support to the members of the Office of the CIO (OCIO)
• Serve as the point of contact for ITD departmental procurement, property, and safety programs and initiatives
• Work closely with management on organizational activities and sensitive matters
• Manage travel, expenses, and trip/meeting itineraries for the division
• Provide advice and guidance on policy and operational matters to the OCIO
• Coordinate group meetings, including developing agendas, presentations, and logistics
• Preparation of reports, memos, letters, presentations, organizational charts, meeting notes, and other relevant documents
• Independently manage calendars and handle meeting schedules as required
• Communicate directly and/or draft correspondence on behalf of the OCIO
• Assist in the control and management of the ITD and cyber operating budgets
• Independently lead and manage complex administrative and special projects
• Administrative duties include:
  • HR actions; guest/visitor access; Concur travel; technical training plan for division; training coordination/compliance; office moves/keys; credit card purchases as needed; telecommunications billing management; records management representative; building concerns; staff events; email list management; org chart updates; other responsibilities as assigned

Required Knowledge, Skills, and Abilities:

• Bachelor's degree or relevant experience on a basis of 2:1 (experience: college) years
• A minimum of four (4) years of experience in substantive and relevant administrative; secretarial, and/or office management experience
• Excellent time management, multi-tasking, organization, and planning skills (including anticipating and initiating)
• Advanced verbal and written communications
• Excellent interpersonal skills; collaborative, team-orientation.
• Solid research, problem analysis, creative problem-solving, judgment and decision-making skills
• Highly proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, and SharePoint
• Comfortable learning new technology and productivity advancements
• Ability to handle deadlines and pressure situations
• Professional, diplomatic, discreet, and confidential manner

Preferred Knowledge, Skills, and Abilities:

• Experience working in a technology or science-focused organization.
• Strong knowledge of IT concepts, terminology, and processes
• At least twelve (12) years of experience in substantive and relevant administrative, secretarial, and/or office management roles
• Two (2) years at BNL in a similar role executing substantive and relevant administrative, secretarial, clerical, or other responsible work which provides evidence of the knowledge, skills, and abilities necessary to successfully perform the duties of the position.

Compensation:

• Brookhaven Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $78,400 - $117,600/year. Salary offers will be commensurate with the final candidate's qualification, education and experience and considered with the internal peer group.

Other Information:

• Hybrid work arrangement