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The Administrative Assistant supports the Vice President of UC and Group Homes and the UC & GH Team to perform, coordinate and oversee administrative duties and mid-level projects while providing an extensive level of support, acting with little supervision, to anticipate needs while managing the day to day workflow and prioritizing various projects, which includes scheduling; engaging with Behavioral Health team, customers, consultants & vendors; project coordination; document and report creation; preparing materials for meetings, and participating in a wide range of special projects.
Job Responsibilities
- Manages and maintains the Vice President's and Directors' schedules including making appointments, travel arrangements, and meetings:
- Coordinates Vice President's schedule as needed. This includes proactively (weekly/daily) setting up and keeping track of meetings, appointments, conference calls, external engagements, etc. and ensuring the Vice President is aware of their scheduled obligations.
- Understand Vice President's priorities and acts accordingly, awareness of which calls need to be taken, which meetings cannot be moved, when lunch should be scheduled, etc.
- Plan and coordinate group meetings, events and outings (reservations, coordinating payment, communicating details, etc.)
- Performs a wide range of administrative data functions associated with recruitment, onboarding, performance management and training within various technical systems in accordance with agency policies and compliance regulations.
- Reads, researches, routes correspondence. Collects and analyzes information; prepares reports and presentations; draft letters and documents.
- Processes and submits various invoices, payment and reconciles monthly bills.
- Provides administrative and customer support including but not limited to answering phones, greeting guests, directing inquiries, filing, distributing and logging mail, maintain copies, forms and documents, purchases supplies, scheduling and coordinating meetings, prepares memos and correspondence when needed.
- Assist with various special projects as needed
- Serves on various Agency committees.
- Perform other duties as assigned.
Job Requirements
- Minimum of High School diploma/GED Associates degree required.
- Minimum 2-4 years of Administrative Assistant experience.
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Ability to work with economically and culturally diverse population.
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Skills: excellent written and oral communication skills including data entry skills.
Pay
- $19.23 per hour, paid weekly
Schedule
- Monday - Friday; full time role (includes 1 remote day per work week)
Equal Opportunity Employer
Berkshire Farm Center & Services for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.
We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.
As a federal contractor, Berkshire Farm Center & Services for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Berkshire Farm Center & Services for Youth (BFCSY) is an Equal Employment Opportunity/Affirmative Action Employer committed to excellence through diversity. BFCSY takes affirmative actions as an equal opportunity employer to attract, promote, and retain the most fully qualified candidates without regard to race, color, religion, sex (including pregnancy, childbirth or related medical conditions) sexual orientation, gender identity or expression, transgendered status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.